AI Act Implementation | #BiznesAILab — EU Regulation 2024/1689 Compliance

What is the AI Act and who does it apply to?

The AI Act (EU Regulation 2024/1689) is the world's first comprehensive law regulating artificial intelligence systems. It entered into force on 2 August 2024 and applies to all companies using, developing or distributing AI systems in the European Union — regardless of company headquarters location. This includes ChatGPT, AI recruitment systems, chatbots, scoring systems and predictive models.

The AI Act classifies AI systems in 4 risk categories: unacceptable (prohibited from 2.02.2025), high (documentation and oversight requirements), limited (transparency obligations), minimal (no special requirements). Penalties for violations: up to €35 million or 7% of global turnover.

Why act now?

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Avoid fines up to €35 million or 7% of global turnover — highest penalties in AI regulation history

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Earlier start = lower compliance cost — documentation from scratch is cheaper than retrofitting

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Clients and business partners increasingly require AI Act declarations in tenders

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AI Act compliance builds client trust in your approach to AI

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Compliance opens European markets for your AI products

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Mariański Group provides legal services as part of our package

How does AI Act implementation work?

01

Dual audit

Operational audit (#BiznesAILab) and legal audit (Mariański Group) — AI system inventory, risk classification, documentation gaps.

02

AI Act documentation

AI policies, risk assessment, technical documentation, AI system registers, human oversight procedures.

03

Operational implementation

Procedure implementation, employee AI Act obligation training, oversight mechanism configuration.

04

Two-tier training

Management training (strategy and responsibility), AI system operator training (procedures and documentation).

05

Post-implementation support

Regulatory change monitoring, documentation updates, legal support for AI incidents, annual compliance review.

Which companies must implement AI Act?

AI Act applies to a wider group of companies than most realise.

All companies using ChatGPT, Copilot or other AI in HR, finance or sales processes
Companies offering AI systems as a product or service (AI providers)
Companies using scoring, recruitment or AI decision-making systems
Financial, insurance and healthcare organisations (AI Act high risk)
Public institutions using AI in administrative decisions

Frequently asked questions about AI Act

What is the AI Act and when does it come into force?

AI Act (EU Regulation 2024/1689) is EU law regulating artificial intelligence. Entered into force 2 August 2024. Key dates: prohibition of unacceptable systems — 2 February 2025; high-risk system obligations — 2 August 2026; full scope — 2 August 2027.

Does the AI Act apply to small companies?

Yes — AI Act applies to all companies using AI in the EU, regardless of size. SMEs have simplified documentation requirements and access to regulatory sandboxes (Art. 62 AI Act). The most important factor is whether you use high-risk AI systems.

How much does AI Act implementation cost?

Start package: from 11,800 PLN net (1 dept, up to 10 people, 6–8 weeks). Comprehensive: from 37,000 PLN net (2–3 depts, up to 25 people). Enterprise: from 49,000 PLN net (entire organisation). All prices net + 23% VAT.

What penalties does the AI Act impose?

Maximum penalties: €35 million or 7% of global annual turnover (for using prohibited AI systems). Penalties for high-risk system requirement violations: up to €15 million or 3% of turnover. Penalties for providing false information: up to €7.5 million.

Which AI systems are prohibited by the AI Act?

From 2 February 2025, prohibited AI systems include: those manipulating behaviour subconsciously, exploiting vulnerabilities of vulnerable groups, social scoring by public authorities, real-time biometric identification in public spaces (with exceptions), predicting crimes by AI.

What is a high-risk AI system?

AI Act Annex III lists high-risk systems: AI in recruitment (CV screening, candidate evaluation), credit and scoring systems, AI in education (assessments), AI in access to public services, AI in critical infrastructure management, AI in medicine.

Does ChatGPT require AI Act documentation?

ChatGPT as a general purpose model (GPAI) has its own documentation obligations on OpenAI's side. A company using ChatGPT in high-risk processes (HR decisions, credit scoring) must have its own oversight documentation and procedures.

How long does AI Act implementation take?

Start package (1 department): 6–8 weeks. Comprehensive: 3–4 months. Enterprise: 4–6 months. The earlier you start, the more calmly you'll reach the 2 August 2026 deadline.

AI Act Implementation for Companies